COVID-19 Safety Plan

Dear Clients,

At Ageless Med Spa (AMS), the well-being and safety of our clients and staff members is our main priority. We have been monitoring the coronavirus (COVID-19) by staying up to date with the Center for Disease Control (CDC), the World Health Organization (WHO) and local government agencies as the reopening of Texas evolves.

Cleanliness is taken very seriously at AMS and we continuously emphasize disinfection and sanitization protocol with all of our employees. We will be taking extra precautions in the med spa by expanding on our standard sanitation protocol. AMS will:

  • Continue to sanitize with powerful top quality medical grade disinfectant as used in health care facilities, hospitals, ambulatory surgery centers, primary care offices, etc.
  • Sanitize all high traffic areas multiple times a day to include the reception area, doors, handles, light switches, restroom facilities, electronic screens, clipboards, writing tools, keyboards, telephones and any other device used to operate our business and interact with patients.
  • Sanitize all treatment rooms and their contents after every client and use disposable protectors on all equipment used to service appointments.
  • Employees will continue to wash hands frequently, use gloves and masks at all times and refrain from hugging and shaking hands with clients.
  • If employees have a fever or are experiencing any general symptoms of illness or have been in contact with someone who has experienced illness, they are instructed to stay home from
    work.
  • All staff members of AMS are actively screening for high-risk clients when scheduling appointments. We will not see clients who experienced one or more of the following conditions:
    • Current fever (>100.4 F) or fever within the last 24 hours.
    • Diarrhea or vomiting.
    • Any contagious condition and still within incubation period as recommended by the set by the CDC
    • Recent domestic or international travel to an area with an outbreak of a known contagious condition and not completing the isolation and quarantine recommendations as set by the CDC
  • We kindly ask that clients do not bring visitors to their appointments.
  • No walk-in appointments will be available at this time.
  • We ask that you wear a mask to your appointment.

Temporary hours of operations will be Tuesday-Friday, 10 AM- 5 PM

We will be operating with limited services following the first few weeks of opening.

When you arrive for your appointment we kindly ask that you call from your vehicle to check-in and obtain further instructions so we can provide proper social distancing.

We are confident that our daily procedures and policies provide a safe and enjoyable environment for everyone. We remain committed to our clients, employees and the local community. We owe you the best experience possible and look forward to seeing you soon at the med spa!!!!

Please don’t hesitate to call with any questions or concerns.

Warm regards,
Your Team at Ageless Med Spa


SUBJECT: PATIENT HEALTH AND SAFETY PLAN
INFECTION CONTROL EFFECTIVE DATE: 05/19/20

REVIEWED DATE: 05/19/20

PURPOSE:

To establish guidelines for the overall health and safety of Ageless Med Spa’s patients, visitors, and vendors, and to care for our patients in as safe an environment as possible for all involved, including our personnel.

GUIDLINES:

  • It is Ageless Med Spa that is ultimately responsible for the implementation and compliance with these guidelines. The Medical Director will provide clinical guidance, where indicated and/or required.
  • It is the responsibility of Ageless Med Spa to screen patients who arrive at the facility seeking treatment for symptoms of any illness or virus using the most up-to-date Centers for Disease Control (“CDC”) screening guidelines.
  • It is the responsibility of Ageless Med Spa and the staff, providers, and contracted employees (collectively, “Staff”) to communicate the applicable guidelines to the patients. When setting an appointment, and when confirming their appointment, Staff will conduct a prescreening of the patient. Staff must ask if the patient has one or more of the following conditions:
    • Current fever (>100.4’F) or fever within the last 24 hours
    • Diarrhea or vomiting
    • Any contagious condition (pink eye, strep, flu, etc.)
    • Exposure to a known contagious condition and still within the incubation period as recommended by the set by the CDC
    • Recent domestic or international travel to an area with any outbreak of a known contagious condition and not completing the isolation and quarantine recommendations as set by the CDC
      • Staff will notify the patient that they should not report to the facility for their appointment if they have any symptoms of illness or concerns of being contagious. Staff will work with the patient to reschedule the appointment at a time when the patient is not ill and is not contagious.
      • In the event the patient presents for their appointment and then Staff learn of their illness, Staff should immediately consult with their clinical leaders to determine the best course of action. This may require closing the facility and dismissing certain Staff on a temporary basis to sterilize the environment. If the patient is determined to be ill and/or contagious, the patient will be asked to leave the facility and reschedule their appointment for a future time.
      • Visitors and vendors who have symptoms of contagious illnesses should be asked to leave the facility immediately in order to promote good infection prevention practices for the patients.
      • .

      • The organization must notify all Staff if any patient may have exposed them to any known contagious condition, illness or virus. In the event of a potential exposure, Staff will follow the following process:
        • Provide a mask to and isolate such person, if available, provide supplies for respiratory hygiene and cough etiquette.
        • Staff should keep a log of all people who care for or enter the treatment rooms.
        • Only essential personnel should enter the treatment rooms.
        • Implement staffing policies to minimize the number of staff who enter the treatment rooms.
        • Personnel entering the treatment rooms should use personal protective equipment
        • (PPE), including respiratory protection.
        • Develop a process to safely remove the person from the facility, with minimum
        • exposure to other staff and patients.
      • During an outbreak, Staff may be asked to stay home to stop the spread of the disease. Certain Staff may be asked to report to the facility if their jobs are critical during a pandemic outbreak. Management will determine Staff essential to be onsite, and Staff who can or should work remotely during an outbreak. Staff working from home must comply with the Telecommuting Policy.
      • Staff members will perform hand hygiene between each patient and according to the facility’s hand hygiene policy. The organization will ensure readily available access to soap and water, or hand sanitizer where soap and water are unavailable.
      • Staff should adhere to and communicate the “no handshake” policy with patients, visitors, and vendors.When communicating the policy, Staff should emphasize that the policy is to promote patient safety and infection prevention practices within the healthcare environment.

SUBJECT: STAFF HEALTH AND SAFETY PLAN
INFECTION CONTROL EFFECTIVE DATE: 05/19/20

REVIEWED DATE: 05/19/20

PURPOSE:

To establish guidelines for the overall health and safety of Ageless Med Spa’s staff, and contracted employees (collectively, “Staff”).

GUIDELINES:

  • Ageless Med Spa will adhere to all applicable Occupational Safety and Health Administration (“OSHA”) regulations (federal and state, where applicable).
  • It is the employer that is ultimately responsible for the implementation of and compliance with OSHA regulations
  • Each Staff member is responsible for reporting to work “fit for duty,” which means that they are able to perform their role as outlined in their job description. Reasons that a person may not be fit for duty can include, but are not limited to:
    • Fatigue
    • Illness
    • Current fever (>100.4’F) or fever within the last 24 hours
    • Diarrhea or vomiting
    • Any contagious condition (pink eye, strep, flu, etc.)
    • Exposure to a known contagious condition and still within the incubation period as set by the Centers for Disease Control and Prevention (“CDC”)
    • Recent domestic or international travel to an area with an outbreak of a known contagious condition and not completing the isolation and quarantine recommendations as set by the CDC
    • Trauma (injury to a body part that results in being unable to perform their role)
    • Mental health concerns
    • Side effects of medications
    • Unpresentable (unclean, with odor, disheveled)
    • Improper dress code (wrinkled, unprofessional hair/jewelry/clothing/nails)
  • It is the Staff member’s responsibility to communicate the above issues to their supervisor prior to reporting to work so a resolution may be found and the safety of other Staff members can be preserved.
  • Staff members with a contagious condition should refrain from entering the facility and communicate their condition via phone or another acceptable electronic format. Management may require documentation of the condition from a healthcare provider.
  • Staff members will perform hand hygiene. The organization will ensure readily available access to soap and water, or hand sanitizer where soap and water are unavailable.
  • To foster an environment where the spread of infection is minimized, Staff will adhere to a “no handshake” policy. Staff will also follow procedures to minimize the spread of any contagious condition or virus by sneezing and coughing into their elbow to mitigate the risk of spreading potentially infectious materials.
  • During an outbreak, Staff may be asked to stay home to stop the spread of the disease. Certain Staff may be asked to report to the facility if their jobs are critical during a pandemic outbreak. Management will determine Staff essential to be onsite, and Staff who can or should work remotely during an outbreak. Staff working from home must comply with the Telecommuting Policy.
  • Ageless Med Spa will establish alternative means of communicating with Staff, including nontechnical means of communication in the event of an outbreak.